Last updated: November 7, 2023
For purposes of the GDPR, The Linux Foundation is the controller of your personal information. Where processing of personal information is undertaken by our affiliates, subsidiaries and related entities, they are a joint controller with The Linux Foundation for your personal information.
Personal Information That TLF Collects
We collect personal information directly from individuals, from third parties, and automatically through the Sites and Services. You do not have to provide us your personal information. However, if you choose not to disclose certain information, we will not be able to provide you with access to certain services or features, including account registration, event registration, training and certification programs, or participation in certain aspects of our open source projects.
Registration Information. We collect personal information when you register for an account, a conference or other events or programs:
Linux Foundation ID, Account and Profile Information. Users may sign up for, request, or order our Services and may register to receive materials on our Sites. Users may also create a “Linux Foundation ID” (also called an “LF Login” or “LF ID”), which is a single sign-on account which is used for common access to many of our Services, including LFX. Personal information collected on the Sites includes community forum content, profiles, photographs, names, forwarding information for “linux.com” email forwarding, unique identifiers (e.g., social media handles or usernames), information about your current and past employment affiliations, contact and billing information (e.g., email address, preferred pronoun, postal address, telephone, fax), and transaction information. In order to access certain personalized services on the Sites, you may be asked to also create and store a username and password for an account from TLF, and/or to link your Linux Foundation ID account with other providers’ social accounts (such as Facebook, Google, LinkedIn or GitHub). Also, in order to tailor TLF’s subsequent communications to users and continuously improve the Sites’ operations and services, TLF may also ask users to provide additional optional information regarding their interests, demographics, experience and detailed contact preferences.
Events Registration. When you register for one of our events (e.g., conferences and summits) to participate as an attendee, a speaker or a sponsor, we collect personal information that includes name, company, contact information, and other information. We may also collect other optional personal information such as likes, interests, preferred pronoun, dietary restriction, size preferences for conference attire gifts and other background information. In addition, if you provide it, we may collect (1) personal information about disabilities, medical conditions and allergies in order to provide appropriate accommodations for attendees, and (2) personal information about your citizenship, date of birth, and passport details if you request assistance from us with obtaining a visa letter to travel to one of our events.
For in-person events requiring attendees to be vaccinated against COVID-19, in order to provide a safer environment for attendees and staff, we may collect information to verify your identity and COVID-19 vaccination status. We may collect this information via direct verification of identity and vaccination status documents by TLF staff or third-party contractors, and/or through the use of third-party vaccination status apps and service providers.
Training and Certification Exam Registration. When you participate in one of our training or certification programs, we collect registration-related personal information that includes name, company, certifications, contact information, and other information depending on the circumstances.
Registration for Project Resources and TLF Resources. You can register to receive access to various resources provided by TLF and its Projects regarding the open source ecosystem, open source project development, collaboration and best practices. This includes providing us with personal information such as your email address and name to receive newsletters, mailing list postings and social media postings, to view webinars, and to access other resources made available by TLF and its Projects.
Your Contributions to Open Source Projects.
Attribution, Provenance and Integrity. When you contribute source code, documentation or other content to one of our Projects (whether on your own behalf or through contributions made as part of your employment services to your employer), we collect and store the information and content that you contribute. This includes the contents of those contributions, as well as information required to confirm the provenance of intellectual property contained in those contributions, and personal information that you make publicly available in the record of the contribution pursuant to sign-offs under the Developer Certificate of Origin (https://developercertificate.org/). Some Projects require additional agreements or information pursuant to their intellectual property policies; in such cases we collect and store information related to your acceptance of those agreements. We may also collect information relating to your participation in technical, governance or other Project-related meetings.
Other Project-related Content. The content you provide in relation to Projects also includes materials that you make publicly available in connection with Project development, collaboration and communication, such as on mailing lists, blogs, Project wiki pages and issue trackers, and related services.
Your Content. We collect and store the information and content that you post to the Sites, including your questions, answers, comments, forum postings, and responses to surveys. Please see the section on Publicly Available Information for how the information you post will be viewed on our Sites.
Communications. When you communicate with us (via email, phone, through the Sites or otherwise), we may maintain a record of your communication.
Payment Information. To purchase Services (including registering for events, training and certification exams), users may be asked to be directed to a third-party site, such as Stripe, to pay for their purchases. If applicable, the third-party site may collect payment information directly to facilitate a transaction. TLF generally only records the result of the transaction and any references to the transaction record provided by the third-party site.
De-identified Information. We may de-identify and aggregate certain personal information we collect such that the information no longer identifies or can be linked to a particular user or an individual data subject (“De-identified Information”), subject to the terms of any applicable user agreements. We may use this information to improve our Services, analyze trends, publish market research, and for other marketing, research or statistical purposes, and may disclose such information to third parties for these specific purposes.
Performing Services for Nonprofit Entities in a Managed Services Relationship. For certain of its Projects that are structured as separate legal entities, TLF performs services as a managed services provider. In such cases, TLF collects and processes the same types of personal information as described above, doing so in the furtherance of performing services for those Project entities.
Purposes and Legal Bases for Our Using of Your Personal Information
Purposes and Legitimate Interests
TLF uses the personal information we collect for our legitimate business interests, which include the following purposes:
- Providing our Sites and Services. To provide the Services and our Sites (including LFX and its service offerings, and Project Sites), to communicate with you about your use of our Sites and Services, to respond to your inquiries, provide troubleshooting of the Sites and for other purposes to support users and the community.
- Operating our Open Source Projects. To enable communication between and among open source developers in the community; to facilitate and document Project governance and technical decision-making; to maintain, and make publicly available on a perpetual basis, records regarding intellectual property provenance and license compliance for Project contributions; and for related activities to further TLF’s core purpose of fostering an ecosystem that supports the collaborative and public development of free and open source software projects. See the “Attribution, Provenance and Integrity” section above for more information.
- Maintain our Training and Certification Programs. To maintain records about who has attended or registered to attend training programs, take certification exams and received certain certifications.
- Event Administration. To plan, organize, and facilitate access to events and related services and activities, and to carry out informative and safe events for participants, including attendees, speakers and sponsors. If you provide us information about disabilities, medical conditions and allergies, we will use this information in order to provide appropriate accommodations for attendees and to ensure their health and safety; we will not use this information for other purposes, unless required by law or as necessary to defend our legal rights. If you request assistance from us for obtaining a visa letter to travel to one of our events and provide us with information required for such assistance (such as your citizenship, date of birth, and passport details), we will use this information in order to assist with providing you a visa letter; we will not use this information for other purposes, unless required by law or as necessary to defend our legal rights. For in-person events requiring attendees to be vaccinated against COVID-19, we use information regarding your COVID-19 vaccination status to provide a safer environment for attendees and staff, in order to confirm vaccination status before permitting access to the event venue space.
- Internship and Employment Applications. To select participants for our Project-related internship programs or for employment, including the evaluation and selection of interns and employees from among applicants (not to be confused with LFX Mentorships). If you choose to provide information regarding your membership in a diverse or underrepresented group, we will use this information in connection with internship diversity programs we may operate; we will not use this information for other purposes, unless required by law or as necessary to defend our legal rights.
- Personalization. To tailor the content and information that we may send or display to you on our Sites and in our Services, to offer location customization and personalized help and instructions and to otherwise personalize your experiences.
- Marketing and Promotions. For marketing and promotional purposes, such as to send you news and newsletters, special offers, and promotions, or to otherwise contact you about Projects, Services, events, trainings or other information we think may interest you related to TLF, and, subject to applicable law, our affiliates, subsidiaries and managed services entities.
- Advertising. For targeting advertising to you on our Sites and third-party sites and measuring the effectiveness and reach of ads and services (through third-party ad networks and services).
- Analytics. To gather metrics to better understand how users access and use our Sites and Services and participate in our Projects; to evaluate and improve the Sites, including personalization, to develop new services; and to understand metrics regarding the community health of our Projects. If a user voluntary provides and explicitly consents to our processing of personal information regarding their demographics and socioeconomics, we process such personal information for the specific purposes for which you have consented, which may include for the purpose of compiling, analyzing and disclosing aggregate statistics regarding diversity of participation in open source projects and communities (including in LFX projects and LFX Mentorship opportunities), to help track progress towards meeting TLF’s commitment to diversity initiatives and subject to your consent.
- Compliance. To comply with legal obligations and requests. For example, to comply with laws that compel us to disclose information to public authorities, courts, law enforcement or regulators, maintain records for a certain period, or maintain records demonstrating enforcement and sublicensing of our trademarks and those of our Projects.
- Business and Legal Operations. As part of our general business and legal operations (e.g., accounting, record keeping, and for other business administration purposes), and as necessary to establish, exercise and defend (actual and potential) legal claims.
Purposes and Legal Bases
|Purposes of Processing(see above)
|Legal Bases of Processing (EU Users)
|Providing our Sites and Services, including through LFX
|Operating our Open Source Projects
|TLF Internship and Employment Applications
|Offer Training and Certification Programs
|Marketing and Promotions
|Business and Legal Operations
Sharing of Personal Information
We disclose personal information as set forth below, and where individuals have otherwise consented:
- Publicly Available Information, including Your Contributions to Open Source Projects. User names, other user ids, email addresses and other attribution and affiliation information related to the information and contributions that a User posts in conjunction with or subject to an Open Source license are publicly available in the relevant Project source code repositories. Your contributions to Open Source Projects, and certain of your other Content such as comments and messages posted to public forums, are available to other participants and users of our Projects and of our Services, and may be viewed publicly. In some cases you may be able to provide Project or contribution-related information directly to third-party sites and services; these third parties are independent data controllers and their use of your personal information is subject to their own policies.
- Service Providers. We may share your information with third party service providers who use this information to perform services for us, such as payment processors, hosting providers, auditors, advisors, contractors and consultants.
- Organizational Events. We may disclose or transfer information, including personal information, as part of any merger, sale, and transfer of our assets, or restructuring of all or part of our business operations, bankruptcy, or similar event, including in negotiations, due diligence, and integrations related to such transactions.
- Event Participants. If you register for an event, we may ask for your consent to share your personal information with third party sponsors and other participants; for example, to facilitate your ability to swipe your badge or visit and interact with a virtual booth to easily sign up for or participate in activities, events and gifts offered by third parties participating in the event, or to give you the option to be listed on the attendee list that is available to other attendees, sponsors and participants. We will not share your event information with third parties without your consent, and in particular you have the choice whether or not to permit your badge to be swiped by any third party participating in the event, or to visit and interact with a third party’s virtual booth. For in-person events requiring attendees to be vaccinated against COVID-19, we may use third-party service providers to validate your identity and COVID-19 vaccination status.
- Training and Program Sponsors. If you participate in one of our certification or training programs that a third party has sponsored or engaged us to provide to you and others (e.g., your employers), we may receive attendee list information from them and may share information about your completion of the program, including confirmation of your participation and your certification exam results, as applicable; these third parties are independent data controllers and their use of your personal information is subject to their own policies. You may also elect to provide third parties (e.g., your employers or your prospective employers) with information that will enable them to look up your certification exam status; if you do so, we may share your certification exam status with such third parties.
- Legally Required. We may disclose your information if we are required to do so by law (including to law enforcement in the U.S. and other jurisdictions).
- Protection of Rights. We may disclose information where we believe it necessary to respond to claims asserted against us or, comply with legal process (e.g., subpoenas or warrants), enforce or administer our agreements and terms, for fraud prevention, risk assessment, investigation, and protect the rights, property or safety of TLF, its Users, participants in its events or Projects, or others.
- Anonymized and Aggregated Information. We may share aggregate or De-identified information with third parties for research, marketing, analytics and other purposes, provided such information does not identify a particular individual.
Cookies, Tracking, and Interest-Based Ads
- Cookies. These are small files with a unique identifier that are transferred to your browser through our websites. They allow us to remember users who are logged in, to understand how users navigate through and use the Sites, and to display personalized content and targeted ads (including on third party sites and applications).
- Pixels, web beacons, clear GIFs. These are tiny graphics with a unique identifier, similar in function to cookies, which we use to track browsing activities. We use these as part of our Training Affiliate Program. We also use these in our emails to let us know when they have been opened or forwarded, so we can gauge the effectiveness of our communications.
- Analytics Tools. We may use internal and third-party analytics tools, including Google Analytics. The third-party analytics companies we work with may combine the information collected with other information they have independently collected from other websites and/or other online products and services. Their collection and use of information is subject to their own privacy policies.
Please note that TLF does not respond to browser “do not track” signals or other similar mechanisms intended.
We have implemented commercially reasonable precautions designed to protect the information we collect from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. Please be aware that despite our best efforts, no data security measures can guarantee 100% security.
You should take steps to protect against unauthorized access to your passwords, phone, and computer by, among other things, signing off after using a shared computer, choosing robust passwords that nobody else knows or can easily guess, not using a password for more than one site or service, and keeping your log-ins and passwords private. We are not responsible for any lost, stolen, or compromised passwords or for any activity on your account via unauthorized password activity. We ask you to promptly notify us if you become aware that any information provided by or submitted to our Sites or through our Services is lost, stolen, or used without permission at email@example.com.
You may opt out of or withdraw your consent to receive direct marketing emails from us by using the unsubscribe or opt out mechanisms included in our marketing emails or by emailing firstname.lastname@example.org. You may also unsubscribe from mailing lists via the applicable mailing list’s subscription website or, in some cases, by using the unsubscribe mechanisms included in such emails.
Retention of Your Personal Information
We generally keep personal information only for as long as required to fulfill the purposes for which it was collected. However, in some circumstances, we may retain personal information for other periods of time, for instance where we are required to do so in accordance with legal, tax and accounting requirements, or if required to do so by a legal process, legal authority, or other governmental entity having authority to make the request, for so long as required. In specific circumstances, we may also retain your personal information for longer periods of time corresponding to a statute of limitation, so that we have an accurate record of your dealings with us in the event of any complaints or challenges.
If you are located within the European Economic Area, the United Kingdom or Switzerland, you should note that your personal information will be transferred to countries outside these jurisdictions, including the United States where TLF is located. The U.S. is deemed by the European Union to provide inadequate data protection. However, we have put in place European Commission approved Standard Contractual Clauses to provide for adequate safeguards to protect personal information transferred outside these jurisdictions, including between TLF entities. In addition, if personal information is transferred to third party service providers located outside these jurisdictions, we will take steps to ensure that your personal information receives the same level of protection as if it remained within these jurisdictions, including by entering into data transfer agreements, using the European Commission approved Standard Contractual Clauses or other safeguards as approved by the European Commission. You have a right to obtain details of the mechanism under which your personal information is transferred outside of the EU by emailing email@example.com.
Except as specifically indicated within a Site, we do not knowingly collect or solicit personal information from anyone under the age of sixteen (16), or knowingly allow such persons to register. If we become aware that we have collected personal information from a child under the relevant age without parental consent, we take steps to delete that information. Where we specifically indicate that we collect personal information from children under 16, we will obtain the parent or guardian’s consent and provide adequate notice.
Links to Third Party Sites and Services
The Sites may contain links to third party sites or online services. Please refer to the privacy policies of the relevant third party websites or services to find out more about how they process and handle personal information.
Access and Amendment. If you have registered with us and created a Linux Foundation ID profile or an LFX Account wish to access or update certain personal information contained therein, you may do so online by visiting the “My Profile” or “My Account” settings in your respective account or by visiting https://myprofile.linuxfoundation.org. You may also contact our privacy coordinator, as set forth below, to access or amend your personal information.
Additional Rights. Individuals in the European Economic Area (and other jurisdictions where applicable) have additional rights under applicable law:
- to obtain a copy of your personal information together with information about how and on what legal basis that personal information is processed;
- to rectify inaccurate personal information (including to have incomplete personal information completed);
- to erase your personal information (in limited circumstances, such as where it is no longer necessary in relation to the purposes for which it was collected or processed);
- to restrict processing of your personal information under certain circumstances;
- to export certain personal information in machine-readable format to a third party (or to you) when we justify our processing on the basis of your consent or the performance of a contract with you and the processing is carried out by automated means;
- to withdraw your consent to our processing of your personal information (where that processing is based on your consent, without affecting the lawfulness of processing based on consent before its withdrawal);
- to obtain, or see a copy of the appropriate safeguards under which your personal information is transferred to a third country or international organization; and
- to object to our use and processing of your personal information that is conducted on the basis of our legitimate interest. You also have the right to object at any time to any processing of your personal information for direct marketing purposes, including profiling for marketing purposes.
Lodging a Complaint. You also have the right to lodge a complaint with your local supervisory authority for data protection, or privacy regulator. A list of data protection supervisory authorities is available here.
Submitting a Request. To exercise the above rights or contact us with questions or complaints regarding our treatment of your personal information, contact us at firstname.lastname@example.org.Please note that we may request proof of identity, and we reserve the right to charge a fee where permitted by law, especially if your request is manifestly unfounded or excessive. We will respond to your request within the applicable timeframes set out by law.
California Privacy Rights
California law permits users who are California residents to request and obtain from us once a year, free of charge, a list of the third parties to whom we have disclosed their personal information (if any) for their direct marketing purposes in the prior calendar year, as well as the types of personal information disclosed to those parties. If you are a California resident and would like to request this information, please submit your request in an email to email@example.com. We may ask you to verify your California residency.
You can also reach our EU representative, Linux Foundation Europe, whose registered address is Avenue des arts 56, 1000 Bruxelles, Belgium.